Transparency Notice

OUR DATA PRIVACY PROMISE

Arab World Ministries (AWM-Pioneers) is the Data Controller for personal data about members, retirees, prospective members, enquirers, volunteers and supporters. Our charity and office details are here.

We do not trade personal data for commercial purposes. We will only disclose data if required by law, necessary to support your membership, retiree or alumni status, arrange your short or long-term placement, fulfil our duty of care on pastoral and safeguarding issues, and supporter relations such as mailings and processing donations.

We process personal and sensitive data depending on the need and it is usually based on legitimate interest or with your consent (see below for detail).

AWM uses only EEA-based providers for processing supporters data and only sends supporters data outside EEA-zones if it is necessary for legal reasons or to administer donations and financial transactions. We share information securely with other offices within our international mission family Pioneers.

To contact AWM-Pioneers with a data protection query regarding the processing of your personal data, please use the form on our  GET IN TOUCH page.

Details of our processing

After reviewing all our processes, we believe that all of these purposes are justified on the basis of our legitimate interests in running and promoting the work of AWM-Pioneers; and we have a separate criteria for sending email marketing to supporters which we carry out on the basis of consent. If you would like to read further details based on the type of relationship you have with us, scroll down, click on the relevant section and read more.

Supporters and volunteers

We have supporter data (names, address, contact details) in order to process donations, communicate the impact of the charity and share how people’s prayers, encouragement and resources are making a difference. We send regular print and email supporter publications to share feature articles, profile recommended resources, fundraising appeals and promote ministry opportunities with AWM-Pioneers and like-minded organisations.

  • When you give financially, you will be automatically subscribed to our print magazine and offered our other communication channels. Unless already opted-out, all magazine subscribers are offered a fundraising appeal letter after three magazine issues. Those who have given financially in recent years, will also be given an opportunity to donate again to a similar appeal through a fundraising appeal letter. With every fundraising appeal letter, there is an option of opting out of future appeal letters.
  • We send out regular email newsletters, which communicates the impact of the charity and promotional material related to the ministry. New subscribers join these email mailing groups on consent-only basis either by opt-in for elink or double opt-in for our prayer bulletin prayerline on our website or through contact forms.

Members and retirees

We process members’ personal data for the following purposes:
Providing guidance throughout ministry placements, processing supporter donations, authorising expenses, liaising with their local church and home supporter base and providing mentoring and confidential pastoral support.
Information that we hold include:

  • Personal data: Your name, contact details etc.
  • Sensitive data: necessary health and DBS information etc.

When you no longer pursue a ministry placement with us, we ask you to remain connected with us by becoming an ex-member, as associated member or retiree. We keep your information (including your financial account data) for several years, in case you have any follow-up enquiries or want to re-activate your membership status with us in the future.

We need to keep the details of financial transactions for 6 years after that financial year, in the event of a tax or banking enquiry.

Prospective members and enquirers

We process prospective members’ personal data for the following purposes:
Arranging ministry placements, liaising with their local church and providing mentoring and pastoral support.

Information that we hold include:

  • Personal data: Your name, contact details etc.
  • Sensitive data: Necessary health and DBS information.

When you no longer pursue a ministry placement with us, we keep you on our records as a short or long-term enquirer, and invite you to join our alumni network so that you can remain connected with us. We keep your information (including your financial account data) for several years, in case you have any follow-up enquiries or want to re-activate your journey to membership and join a ministry team at a future time.
We need to keep the details of financial transactions for 6 years after that financial year, in the event of a tax or banking enquiry.

Website visitors

We use Google analytics on this website to improve the user experience (see paragraph below). Your IP address will be logged by our web server but unless you use the Contact Us form, this is unlikely to be “personal data”.

Cookies

Unless you have set your browser to block cookies, this site will place the following cookies on your computer or device.

Contact forms

Any personal data collected through forms will be handled in accordance with the legal requirements of the country in which your enquiry is processed. Under no circumstances will personal information be sold to or shared with third parties.

External links

This website may contain links to other websites. AWM does not bear responsibility for privacy policies or content on these websites. Please note that the viewpoints expressed on these websites will not necessarily represent those of AWM. Posting or referring to links for further reading does not imply editorial endorsement.

Google Analytics Smallprint

To help keep the content of this site interesting and engaging, we use Google’s free analytic service to see which pages are most popular.

This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”).  Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States . Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage.  Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google.  You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website.  By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.

Contact us

If you have further questions about the content of this website, or a data protection query, please contact awmuk@awm-pioneers.org.

**End of transparency notice**

Page last updated: 17 April 2018